Descrição da vaga
GBT Solutions, Lda
Portugal, Setúbal
Project Support Officer (NATO) em Setúbal, Portugal is listed on Jobeax. Browse 30,000+ vacancies available.
Want to Make Waves in Tech? GBT Solutions Is the Place to Be!
About Us: GBT Solutions is a Portuguese technology company founded in 2018, part of the HFA Group established in 1995. With a focus on delivering cutting-edge solutions across various industries, we are committed to fostering a diverse and inclusive work environment and are proud to be recognized for our commitment to excellence and innovation.
Position: Braine‐l'Alleud, Belgium - Hybrid (approx. 40% on‐site)
Location: Mons, Belgium
Travel: Around four trips per month within Belgium
Key Responsibilities
- Maintain the master project plan and detailed schedules; gather weekly progress updates and flag delays or critical‐path risks. - Produce look‐ahead schedules, Gantt charts, milestone trackers, dashboards, and board‐level status reports. - Support project re‐planning and baseline updates following stage reviews or approved changes. - Own the RAID log and maintain records for risks, issues, lessons, quality, decisions, and change control. - Establish and enforce document‐management standards (structures, naming conventions, permissions, version control, approvals, archiving). - Track expenditure, commitments, forecasts, invoices, purchase orders, timesheets, budget coding, and resource allocation. - Coordinate access to Belgian operational sites for audit teams, contractors, and surveyors, including permits, clearances, inductions, and H&S documentation. - Maintain site‐visit schedules and trackers; escalate recurring access issues; plan efficient geographic routes. - Organise meetings, prepare agendas and papers, record minutes, decisions, actions, owners, and deadlines; follow up overdue actions. - Maintain the governance calendar for stage gates, project boards, and quality reviews. - Act as the first point of contact for project administration, processes, templates, and escalation routes.
Technical Capabilities
- Strong Microsoft Project and ServiceNow scheduling capability. - Advanced Excel (pivot tables, lookups, conditional formatting, cost tracking, resource modelling). - Confident use of SharePoint, Teams, Word, and PowerPoint. - Ability to create clear dashboards with RAG status, trends, and exception reporting. - Familiarity with project‐management information systems or portfolio‐management tools.
Qualities & Experience
- Exceptional accuracy and attention to detail. - Strong organisation across competing priorities and deadlines. - Clear, concise written reporting and minute‐taking skills. - Proactive, self‐directed working style. - Diplomatic persistence when securing updates from stakeholders. - Confidence working with site personnel, contractors, and senior governance boards. - Calmness under pressure and discretion with sensitive financial, personnel, and pre‐decision information. - Flexible, team‐focused attitude and willingness to support broad administrative duties. - Confidence to challenge process failures or declining standards constructively.
Equal Opportunity: GBT Solutions is an equal opportunity employer and values diversity.
We do not discriminate based on age, ethnicity, sexual orientation, gender, disability, or any other factor other than merit.
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